Software Asset Management and Licensing | 4iT

Key facts

• We track your software and licences across the business, so you know what you have and what you use.
• Right-size your licensing: stop paying for unused seats, and avoid the risk of being under-licensed.
• Stay audit-ready, so a vendor licence review is not a nasty surprise.
• Focused on the licences SMEs run, especially Microsoft 365 and common business software.

What is software asset management?

Software asset management, or SAM, is knowing exactly what software and licences your business owns, what it actually uses, and what it needs, then keeping those three in line. It is the difference between guessing at renewal time and knowing.

Why does it matter?

Two things go wrong without it. You pay for licences nobody uses, month after month, or you are under-licensed and exposed if a vendor audits you. SAM closes both gaps: less waste, and no nasty surprises.

How do you optimise Microsoft 365 and other licensing?

We compare the licences you are assigned against the ones people actually use, remove or downgrade what is idle, and match plans to real need. Microsoft 365 is where most SMEs overspend, and it is usually where the quickest savings are. Our vCIO reviews often surface this as one of the first wins.

What happens in a software licence audit?

Software vendors can audit your licensing, and being unable to show compliance gets expensive. With SAM in place, an audit is a formality rather than a threat, because you can show what you hold and how it is used.

How 4iT delivers it

We inventory your software and licences, review usage, right-size what you pay for, and keep it current as staff and needs change, so it does not drift back out of shape. It sits alongside our wider cloud services work as part of your managed IT.