{"id":1346,"date":"2021-03-14T14:20:59","date_gmt":"2021-03-14T03:20:59","guid":{"rendered":"https:\/\/4it.com.au\/kb\/?post_type=article&#038;p=1346"},"modified":"2021-03-14T14:20:59","modified_gmt":"2021-03-14T03:20:59","slug":"how-to-host-a-live-event-in-teams-from-creation-to-going-live","status":"publish","type":"article","link":"https:\/\/4it.com.au\/kb\/article\/how-to-host-a-live-event-in-teams-from-creation-to-going-live\/","title":{"rendered":"How to Host a Live Event in Teams &#8211; From Creation to Going Live"},"content":{"rendered":"<h2>Creating the Teams Live Event<\/h2>\n<h3>Step 1.<\/h3>\n<ul>\n<li>Select Calendar View in the left sidebar (1)<\/li>\n<li>Click the drop-down next to New meeting (2) and select Live event<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Select-New-Live-Event.png\"><img class=\"alignnone wp-image-1347 size-full\" data-original=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Select-New-Live-Event.png\" alt=\"\" width=\"1088\" height=\"735\" \/><\/a><\/p>\n<h3>Step 2<\/h3>\n<ul>\n<li>Fill in all the details required including title (1) , start and end times etc.<\/li>\n<li>Remember to invite anyone that will be presenting at the meeting (2) as well<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Set-up-New-Live-Event.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1349\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Set-up-New-Live-Event.png\" alt=\"\" width=\"903\" height=\"744\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Set-up-New-Live-Event.png 903w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Set-up-New-Live-Event-300x247.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Set-up-New-Live-Event-768x633.png 768w\" sizes=\"auto, (max-width: 903px) 100vw, 903px\" \/><\/a><\/p>\n<h3>Step 3<\/h3>\n<ul>\n<li>Choose who should be able to attend the Live Event (1).\u00a0 <strong>If Public is greyed out your Administrator will need to enable this<\/strong><\/li>\n<li>Click on Schedule (2)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Live-Event-Permissions.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1351\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Live-Event-Permissions.png\" alt=\"\" width=\"901\" height=\"754\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Live-Event-Permissions.png 901w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Live-Event-Permissions-300x251.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Live-Event-Permissions-768x643.png 768w\" sizes=\"auto, (max-width: 901px) 100vw, 901px\" \/><\/a><\/p>\n<h3>Step 4<\/h3>\n<ul>\n<li>Click on Get Attendee Link (1) and then click on Close<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Get-Attendee-Link.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1353\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Get-Attendee-Link.png\" alt=\"\" width=\"905\" height=\"602\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Get-Attendee-Link.png 905w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Get-Attendee-Link-300x200.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Get-Attendee-Link-768x511.png 768w\" sizes=\"auto, (max-width: 905px) 100vw, 905px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h2>Prepare early and get the teams live event ready<\/h2>\n<p>Like any live production, it&#8217;s important that you log in early (around 30 mins) and prepare the live event.<\/p>\n<h3>Step1<\/h3>\n<ul>\n<li>Find the Live Event in your calendar and click on Join<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1356\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event.png\" alt=\"\" width=\"1088\" height=\"940\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event.png 1088w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event-300x259.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event-1024x885.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-Event-768x664.png 768w\" sizes=\"auto, (max-width: 1088px) 100vw, 1088px\" \/><\/a><\/p>\n<h3>Step 2<\/h3>\n<ul>\n<li>Click on the cog wheel (1) and check that the correct devices are selected<\/li>\n<li>Click on Make a test call to verify these settings work (2)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1357\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices.png\" alt=\"\" width=\"1213\" height=\"952\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices.png 1213w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices-300x235.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices-1024x804.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Test-your-settings-and-devices-768x603.png 768w\" sizes=\"auto, (max-width: 1213px) 100vw, 1213px\" \/><\/a><\/p>\n<h3>Step 3<\/h3>\n<ul>\n<li>Now is a good time to mute your video and audio (1)<\/li>\n<li>Click on Join Now (2)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-event-in-preview-mode.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1358\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-event-in-preview-mode.png\" alt=\"\" width=\"939\" height=\"730\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-event-in-preview-mode.png 939w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-event-in-preview-mode-300x233.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Join-the-event-in-preview-mode-768x597.png 768w\" sizes=\"auto, (max-width: 939px) 100vw, 939px\" \/><\/a><\/p>\n<h3>Step 4<\/h3>\n<p>We are now in Pre-Live mode.\u00a0 In this example, we are going to using Powerpoint to present<\/p>\n<p><em>Note: It&#8217;s a really good idea to have two monitors when presenting &#8211; one for controlling the meeting and the other for the presentation<\/em><\/p>\n<ul>\n<li>On your computer, open the PowerPoint presentation on the monitor you will be presenting from and have it ready on your presenting monitor<\/li>\n<li>Back in the Teams Live Event window click on Share (1)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1360\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share.png\" alt=\"\" width=\"1074\" height=\"974\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share.png 1074w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share-300x272.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share-1024x929.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Click-on-Share-768x696.png 768w\" sizes=\"auto, (max-width: 1074px) 100vw, 1074px\" \/><\/a><\/p>\n<h3>Step 5<\/h3>\n<ul>\n<li>Under Window choose the Powerpoint Presentation (1)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1361\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint.png\" alt=\"\" width=\"1082\" height=\"982\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint.png 1082w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint-300x272.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint-1024x929.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Click-on-the-Powerpoint-768x697.png 768w\" sizes=\"auto, (max-width: 1082px) 100vw, 1082px\" \/><\/a><\/p>\n<h3>Step 6<\/h3>\n<p>At this point, the main Teams window may be hidden as you have gone to presentation mode.<\/p>\n<ul>\n<li>In the right bottom corner, there will be a Live Event notification. Click on anywhere in the blank space of the pop up to return back to the main screen<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Hidden.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1362\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Hidden.png\" alt=\"\" width=\"354\" height=\"195\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Hidden.png 354w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Team-Live-Event-Hidden-300x165.png 300w\" sizes=\"auto, (max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>You are now ready to start the meeting<\/p>\n<h2><\/h2>\n<h2>Start the Teams Live Event<\/h2>\n<h3>Step 1<\/h3>\n<ul>\n<li>Before clicking on start, choose whether you would like your make sure you audio is not toggled off and if required turn on your video (shows to the right of the presentation)<\/li>\n<\/ul>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1364\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1.png\" alt=\"\" width=\"1074\" height=\"974\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1.png 1074w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1-300x272.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1-1024x929.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Start-the-Meeting1-768x696.png 768w\" sizes=\"auto, (max-width: 1074px) 100vw, 1074px\" \/><\/a><\/p>\n<p>If there are other presenters in the meeting you can queue up anything they have shared with you (1) by adding the items to the queue (2)<\/p>\n<p>Additionally, you can chat with meeting participants etc using the menu&#8217;s up the top (3)<\/p>\n<p><a href=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1365\" src=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting.png\" alt=\"\" width=\"1074\" height=\"974\" srcset=\"https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting.png 1074w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting-300x272.png 300w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting-1024x929.png 1024w, https:\/\/4it.com.au\/kb\/wp-content\/uploads\/2021\/03\/Teams-Live-Event-Present-Meeting-768x696.png 768w\" sizes=\"auto, (max-width: 1074px) 100vw, 1074px\" \/><\/a><\/p>\n<h3>Step 2<\/h3>\n<p>Click on end when you are finished (4)<\/p>\n<p>&nbsp;<\/p>\n<h2>Additional information<\/h2>\n<p>There are many resources published online that can assist you with the more advanced features on Teams Live Events.\u00a0 Once you&#8217;ve mastered the basics here, head on over to YouTube and go through a few demo&#8217;s &gt; <a href=\"https:\/\/www.youtube.com\/results?search_query=how+to+run+a+microsoft+teams+live+event\" target=\"_blank\" rel=\"nofollow noopener\">https:\/\/www.youtube.com\/results?search_query=how+to+run+a+microsoft+teams+live+event<\/a><\/p>\n<div style='text-align:left' class='yasr-auto-insert-visitor'><\/div>","protected":false},"excerpt":{"rendered":"<p>Creating the Teams Live Event Step 1. Select Calendar View in the left sidebar (1) Click the drop-down next to New meeting (2) and select Live event Step 2 Fill in all the details required including title (1) , start and end times etc. Remember to invite anyone that will be presenting at the meeting [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","format":"standard","article-category":[850],"article-tag":[851],"class_list":["post-1346","article","type-article","status-publish","format-standard","hentry","article-category-microsoft-teams","article-tag-how-to-start-a-microsoft-teams-live-event"],"yasr_visitor_votes":{"stars_attributes":{"read_only":false,"span_bottom":false},"number_of_votes":3,"sum_votes":11},"_links":{"self":[{"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/article\/1346","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/article"}],"about":[{"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/types\/article"}],"author":[{"embeddable":true,"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/comments?post=1346"}],"version-history":[{"count":0,"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/article\/1346\/revisions"}],"wp:attachment":[{"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/media?parent=1346"}],"wp:term":[{"taxonomy":"article-category","embeddable":true,"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/article-category?post=1346"},{"taxonomy":"article-tag","embeddable":true,"href":"https:\/\/4it.com.au\/kb\/wp-json\/wp\/v2\/article-tag?post=1346"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}